Happy Pot
The Challenge
Happy Pot's CEO was spending too much time on administrative tasks, reducing focus on core business growth:
- 1-2 hours daily spent on email management
- Manual calendar management was inefficient
- Double-booked meetings were causing scheduling conflicts
- Slow response times to important emails
The Solution: Executive AI Assistant
We built a personalized AI assistant that could handle email triage, calendar management, and scheduling to free up the CEO's time for higher-value activities.
Email Management
AI-powered email classification, prioritization, and response drafting
Calendar Intelligence
Smart scheduling with conflict detection and resolution
Meeting Preparation
Automated briefing notes and reminders before important meetings
System Architecture
1. Email Processing Agent
An intelligent system that categorizes incoming emails by priority and generates appropriate responses:
- Classifies emails into urgent, important, or routine categories
- Drafts responses for approval or sends automated replies to routine queries
- Extracts action items and deadlines from email content
2. Calendar Management Agent
A smart scheduling system that optimizes the CEO's calendar:
- Automatically schedules meetings based on priority and availability
- Prevents double bookings by detecting conflicts
- Suggests optimal meeting times based on past productivity patterns
- Sends scheduling links to external parties with smart time slot suggestions
3. Integration Layer
The connective tissue that ensures the email and calendar agents work together seamlessly:
- Extracts meeting requests from emails and adds them to calendar
- Updates email responses based on calendar availability
- Provides a unified dashboard for monitoring all communications
The Results
"The AI helps me stay on top of my emails and calendar. It's like having a smart assistant that handles the small tasks so I can focus on what matters." — Chris Mercieca, CEO